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Gearbox Software

Executive Assistant

Operations · Frisco, Texas
Department Operations
Employment Type Full Time
Minimum Experience Experienced

Executive Administrative Assistant

Responsibilities:

  • Serve as central point of contact for Executives as needed, including answering the phone, screening calls, taking messages or forwarding calls to voice mail.
  • Screen, organize and prioritize internal/external correspondence for the Executive Team (phone, deliver mail, etc) and prepare responses as appropriate.
  • Support General Counsel with organization and handling of documents and other business materials.
  • Assist with event planning and execution and other special projects as needed.
  • Perform reasonable personal or ancillary tasks and shopping for the Executive Team.
  • Cover Receptionist breaks, time-off, etc.
  • Create and maintains database and spreadsheet files.
  • Arrange complex and detailed travel plans and itineraries.
  • Own and maintain overall office appearance.
  • Take minutes for any requested meeting.
  • Maintain confidentiality of all corporate and personnel matters.

Requirements:

  • Natural comfort and spirit in a dynamic, lively and fun office environment.
  • 3 plus years of progressively responsible admin or executive assistant experience.
  • Ability to manage multiple parallel projects and competing priorities.
  • Advanced proficiency in common Windows PC desktop functions and tools including Outlook, Word, PowerPoint and Excel.
  • Proactive and self-driven with excellent organizational skills, attention to detail, follow-through and accuracy.
  • Display trustworthiness and discretion required to handle highly sensitive, confidential information and documents.
  • Strong project management skills.
  • Highly motivated with excellent organization and time management skills.
  • Excellent written, verbal, and interpersonal skills.
  • High degree of personal integrity and professionalism in performance and results.
  • Even temperament with the ability to stay composed even in stressful situations.
  • Must be a Notary or be willing to become a Notary.
  • Prior experience in any entertainment, media or video game related industry a plus, but not required.
  • Love of video games is a huge plus!
  • U.S. Citizen or Permanent Resident of the United States

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  • Location
    Frisco, Texas
  • Department
    Operations
  • Employment Type
    Full Time
  • Minimum Experience
    Experienced